Supercharge Your Travel Agency Marketing with Automated SMS Solutions

The travel industry is highly competitive. These days, people have become more tech-savvy, and their internet usage has increased alongside the availability of travel opportunities. Customers also want a huge variety of experiences. Travel agencies face challenges in fulfilling their customers’ demands and growing and acquiring new customers. However, some clever marketing techniques, such as automated SMS solutions or drip SMS marketing for the travel industry, can be helpful. This blog explains how automated SMS solutions can supercharge travel agency marketing.

Let’s start with an understanding of what automated SMS means.

What are Automated SMS? How Does it Work for a Travel Agency?

Automated SMS solutions mean sending personalized, pre-written text messages to prospects automatically using software (without manually typing or sending SMS). It works on predefined triggers and schedules.

The main key features of automated SMS are personalization, scheduling, triggers, bulk messaging, and integration.

There are three main components of automated SMS marketing for travel agents.

1. Triggers
   The indication of the automation workflow’s starting point. Triggers include a date, time limit, or specific conditions like booking or cancellation that need to be met.
2. Conditions
   Trigger types you want to apply for the specific situation and respond based on. It includes the user’s activity, location, etc.
3. Actions
   What needs to be done when specific conditions get fulfilled. It includes sending promotional offers, unsubscribing users from the list, etc.

Here is how automated SMS works(steps involved in automated SMS).

1. Step -1
   First, you need to integrate an automated SMS solution with your existing travel agency software, such as CRM or booking system.
2. Step 2
   When specific events occur, like booking, cancellation, etc, it triggers the SMS sending.
3. Step- 3
   Pre-written SMS are stored in the system (you can customize it)
4. Step -4
   The system automatically sends an SMS to the customer’s phone number.
5. Step – 5
   Customer reply to this SMS. Once the customer replies, the system either gives automated replies or redirects them to customer service.
6. Step -6 
   You can even set up drip SMS campaigns where the system sends a series of messages according to the customer’s action.

In travel agency marketing, agents can use automated SMS to send text messages to customers regarding booking confirmation and reminders, payment reminders, post-trip follow-ups, etc., increasing customer engagement and ROI.

Let’s understand these use cases in detail through the example.

Automated SMS: Use Cases For Travel Agencies

1) Pre-Trip Communication

Ema is a travel enthusiast who booked a trip to Miami with XYZ Travels. A week before her departure, XYZ Travels started pre-trip communication with her through an automated SMS. The SMS provided her with essential trip information, a detailed itinerary, and packing tips.

By sending pre-trip information to Ema, XYZ Travels ensures that Ema remains well-prepared and excited for her upcoming trip. In SMS, they have included tips on what to pack, some important travel documents, and a detailed itinerary. Such proactive communication helps them reduce travel anxiety and improve the customer experience.

Example

Hey, Ema! Your Miami Trip is almost here! Don’t forget your sunscreen, passport, and comfortable shoes. For a detailed itinerary, click here [link]. Safe journey!

Why This Automated SMS Works

• XYZ Travels sends information well in advance, ensuring travellers remain well-prepared and reducing last-minute stress.
• SMS is cost-effective and easily accessible, ensuring important details remain at hand.
• XYZ Travels send personalized messages that build excitement and anticipation for the trip.
• Proactive communication shows that XYZ Travels is committed to customer care and highly professional.

2) During the Trip

Jackson is a solo traveller who arrives in Chicago and receives a warm welcome message from the XYZ Travel agency. Throughout his trip, he receives real-time updates, local recommendations for dining and sightseeing, and support for any problem she encounters. Even when Jackson’s flight is delayed, XYZ Travels sends an SMS with the alternate travel arrangements, ensuring her trip ends smoothly.

Example

Hi Jackson, welcome to Chicago ! Check out Holiday Inn Express Chicago for a delicious breakfast. Need any help? We are here for you 24*7! – XYZ Travels.

Why This Automated SMS Works

• Personalized recommendations make travellers feel that they are valued.
• Offer real-time assistance that improves customer satisfaction.
• Proactive service (like addressing potential issues before they arise) ensures a smooth experience.
• Offering local tips enriches their travel experience.
• 24*7 availability makes travellers feel that they will get support anytime they want. It builds trust and loyalty.

3) Post-Trip Follow-Up

After her wonderful vacation in California, Ema received a friendly SMS from her travel agency. The SMS thanked her for choosing XYZ Travels, requesting feedback on her experience and providing a 15% discount on her next booking. This kind of follow-up automated SMS will not only show appreciation but also encourage repeat business.

Example

Hey Ema, thanks for choosing us for your California trip! We hope you had a fantastic time. We would love your feedback: [link]. Enjoy a 15% discount on your next adventure with us!

Why This Automated SMS Works

• XYZ Travels offers a discount that encourages customers to book their future trips.
• They asked for feedback to get valuable insights to improve service and understand customer preferences.
• As SMS is quick and reaches customers directly, it will increase engagement rates.

4) Special Events and Campaigns

Tom is a travel enthusiast. He loves to explore new destinations. As the festive season approaches, he receives an SMS from XYZ Travels promoting their special holiday packages.

Example

Hey, Tom! Get ready for your dream holiday with our exclusive Christmas travel deals. Book now and save 20%. Don’t miss! Visit [link] today!

Why This Automated SMS Works

• The message includes a clear CTA that encourages immediate booking to take benefit of the limited-time offer.
• Discount offers provide tangible benefits that motivate customers to take action.

How Can SMS Campaigns Be Optimized for Travel Agency Marketing?

As the steps above show, first, you need to segment your audience into specific groups to send target messaging. Here is how you can segment your audience into a specific group based on their:

• Demographics
• Behaviour
• Interests
• Device usage
• Engagement level
• Buyer’s journey process

Audience segmentation lets you bring in more leads, define your target audience, and personalized messaging, build customer loyalty, and boost conversion rates.

After that, use the customer data to send a tailored message that resonates with their preferences and interests.

Now, it’s time to optimize your timing and frequency. Ensure to send the message at the right time and strike the balance between messages. Do not send too many messages, as it will irritate your audience.

Don’t send messages in the early morning or late at night. Send it during business hours between 10 AM to 6 PM.

Once you have optimized all these things, then schedule your message using automated SMS solutions like Textdrip. Once the message is delivered, analyze what works and what needs to be improved by measuring key metrics. Try using different message formats, content, and CTAs to find out what works.

During A/B testing, you need to measure the following key metrics:

•  Click-through rate
•  Unsubscribe rate
•  Conversion rate
•  Total revenue
•  Opt-out, etc

After that, you can repeat the entire process by improving your strategy and measuring the results again.

How to Measure the Effectiveness of Your Travel SMS Campaigns?

You can measure the effectiveness of your travel SMS campaign by measuring key metrics like open rates, click-through rates, delivery rates, response rates, ROI, unsubscribe rates, etc. You can even use surveys and ask for testimonials to analyze how satisfied your customers are and what areas need improvement.

If you want to analyze your travel SMS campaign success effectively, use SMS marketing analytics tools. It will help you gather insights about how your campaign is performing, and based on the results, you can refine strategies.

What are the Challenges of Travel Agency SMS Marketing for Travel Agencies?

Automated SMS marketing for travel agencies offers numerous benefits, including high open rates, quick response, cost-effective marketing approach, sustainable and personalized communication, etc. However, there are a few challenges that you need to navigate if you want to ensure the success of your automated SMS campaign.

1) Compliance & Regulations

• You must adhere to the legal rules and regulations to avoid consequences and maintain the customer’s trust. For that, you must get explicit consent from the customer that they are ready to receive messages from you. Offer a straightforward opt-in and opt-out process.
• Ensure your travel agency follows the rules the TCPA and 10DLC set up on how customer’s personal data will be collected, stored, and used. As a travel agency, ensure you maintain transparency and handle data responsibly. Also, do not send misleading information.

2) Integration

Integrating automated SMS systems into existing CRM and marketing strategies requires expertise and technical resources. Travel agencies also need to implement robust data protection practices.

3) Message Delivery

• Some mobile carriers like AT&T, Verizon, and T-Mobile have filters to block spam messages. So, travel agencies should check that their text message complies with the carrier guidelines. Otherwise, the carrier will consider it spam and filter it out.
• Factors like wrong phone numbers, network issues, or a potential customer’s device being switched off can highly affect delivery rates. So, travel agencies should continuously track and optimize their message delivery process.
• Send messages during business hours and consider customer’s time zone, too. Also, maintain the balance between regular updates and promotional content. Do not send too many messages, it can irritate customers and lead to high opt-out rates.

4) Message Personalization 

Without any doubt, customized SMS offers high engagement rates, but travel agencies need to do proper data management and segmentation. So, each recipient receives a message that matches their preferences and interests.

How can You Use Textdrip’s Drip Campaign to Automate SMS?

Drip SMS marketing is a type of automated SMS marketing. It means continuously communicating with your prospects through SMS or email over a long period by sending them various types of content (promotional offers, educational materials, etc.). In a drip campaign, travel agents can schedule and send a series of texts to nurture leads and convert them into loyal customers. The main goal is to increase the sale and the customer’s LTV (lifetime value).

Textdrip is an automated SMS marketing platform that lets you set up a drip SMS campaign for your automated SMS. Follow the steps in the diagram below toset up a drip campaign using Textdrip.

For travel agency marketing, agents can set up booking reminders and post-trip follow-up drip campaigns.

Conclusion

By following the above-discussed techniques and best practices, travel agencies can establish a strong market presence by connecting with prospects more effectively. In the end, success is not all about reaching out to potential customers but building meaningful bonds with them by offering them memorable experiences.

These days, the travel industry is continuously evolving, so the travel agency marketing approach should also evolve. It will ensure that you remain at the top of your potential customers’ minds. So, integrate automated SMS solutions like Textdrip into your existing travel agency software and enjoy skyscraping growth. To explore the features and how Textdrip works, you can opt for a free trial or book a demo.